No postdoctoral position is available right now.

Part-time Meeting Administrator for Scientific Workshop Organization

posted on Aug. 23rd, 2023

We are looking for someone to help with planning registration, wix website updating, communicating with meeting participants, preparing abstract booklet, and dealing with hotels,  restaurants, and caterers for a meeting in NW DC on Feb. 4-7, 2024. We expect 80-100 people. The position is a part-time contractor position requiring about 10 hours per week. Pay is $35/hour for hours worked, and the position does not include any benefits. Requisite skills include the ability to learn new computer skills such as minor editing of the website, good English proficiency, the ability to draft emails to participants, discuss on the phone as necessary with vendors, and use Microsoft Word and excel and google sheets. It is essential that the occupant be available up to 10 hours through the week of the workshop.

Tasks include:
• Communicating with the meeting participants about their roles, deadlines, and tasks.
• Editing the wix website as needed.
• Preparing abstract volume and arranging printing and pickup.
• Uploading program and abstract volume to website.
• Keeping track of registrations, updating spreadsheets as necessary
• Formatting documents such as emails and letters and abstracts as needed.
• Coordinating with caterers, hotels, A/V personnel, and venue staff as needed.
• Helping to arrange catering, menus etc. for cocktail party on Sunday 4 February, 2024. poster session and banquet, coffee breaks, and lunches Monday-Wednesday.

Previous meetings are listed at https://www.materialsbydesign.org/. The position is for remote work, although availability for the workshop on site is preferable. The workshop is organized by the Center for Materials by Design LLC which is a 501(c)3 non-profit.

Please send vita and references to rcohen@materialsbydesign.org